General Terms

Reservation:

  • Deposit:
    A copy of your passport is required at the time of registration. All document/tickets will be issued under your passport name.
    A deposit check of $500 per person is required at the time of confirmation. Reservation will be automatically cancelled if the deposit is not received by Essential Travel & Tours, Inc. within seven days after confirmation of the reservation.
  • Final Payment:
    Final payment of the total tour fare is due 45 days prior to your departure date. If your payment is not received by the due date, the reservation will be subject to cancellation and deposit will be forfeited.
    Remarks: Airlines might require to issue ticket within 2 to 7 days after all the flights are confirmed, please refer to our consultant for the final full payment or balance due date.

Cancellation:
The following fee will be charged accordingly when you decide to cancel your reservation:

  • Up to 90 days prior to departure full deposit will be refunded.
  • Up to 7 weeks prior to departure:
    US $300 per person will be assessed.*
  • Up to 5 weeks prior to departure:
    US $500 per person will be assessed*
  • Up to 4 weeks prior to departure:
    US $1,000 per person will be assessed*
  • Within four weeks prior to departure:
    100% tour fare will be the charge.
    There would be refund based on travel protection plan you purchased.

*In addition to the above stated cancellation charges, any charges assessed by land operators, hotels, airlines and other suppliers.
Written notice of cancellation must be received by Essential Travel & Tours, Inc. either by mail or by fax. Oral cancellation by phone will not be acceptable.


Escort Tour Fare Includes:

  • Air Transportation:
    For passengers departing from Los Angeles, a round trip economy class cabin will be included with the tour. Please consult with us regarding the airfare if you are departing from cities other than Los Angeles or upgrading to business class.
  • Hotel Accommodations:
    Tour fare is per person based on two adults sharing one twin bedded room, double occupancy. A single room is subject to availability based on prior request at an additional cost. There is no triple room available in some destinations. When the hotel listed in the brochure is not available, the same category hotel will be substituted.
  • Meals:
    Meals will be provided in local restaurants, hotels, or on board international and domestic flights as specified in the itinerary.
  • Sightseeing:
    While the sightseeing program is specified in the itinerary, its final arrangements will be determined by the local tour guide based on local circumstances which are beyond the control of Essential Travel & Tours, such as traffic, weather, forces of nature, dangers, incidents to the sea, fire, breakdown in machinery or equipment, acts of government or authorities and wars under local condition. However, we will adhere to the original itinerary as accurately as possible.
  • Admissions / Entrance Fee:
    All necessary main entrance fees for the programs or places mentioned in the itinerary will be included.
  • Tour Manager
    A tour manager throughout the trip from Los Angeles, in addition to the local guide, is automatically included when the group has more then 15 persons.

Escort Tour Fare Does Not Include:

  • Air fare from your hometown to the gateway city, U.S. and foreign airport taxes and airlines fuel surcharges, meals not mentioned in the brochure, optional tours, insurance premiums, charges arising from deviation, tips, any personal charges, excess baggage charges, phone bills, postage, laundry, drinks, and all other items of a personal nature.

General Conditions

  • Unused Tour Feature:
    Any unused tour feature either on air transportation or for land arrangements are not refundable or exchangeable.
  • Tour Price:
    All tour prices are in US dollar and are based on tariffs and rates of currency exchange in effect at the time of printing. These rates are subject to change as deemed necessary and fair by Essential Travel & Tours. When the total number of tour members should fall below fifteen people, Essential Travel & Tours, reserves the right to cancel the tour and provide an alternative tour or refund.
  • Price Guarantee:
    Your tour price is guaranteed once Essential Travel & Tours has received your full payment. Only currency surcharges, airlines fuel surcharge, flight schedule changes, which require additional nights and cost to be added to the package will result in an assessment to each passenger.
  • Health:
    To ensure the smooth operation of the tour, Essential Travel & Tours recommends that travelers be in good health. Please consult with your physician regarding your wellness and ability to travel long distances. Any physical or mental disability, which requires special treatment or attention, must be noted at the time of reservation. Essential Travel & Tours reserves the rights to exclude passengers who are physically or mentally unfit to undertake long trips, in the interest of the whole tour group.
  • Baggage:
    Baggage is at owner’s risk throughout. Baggage allowance for transpacific flights is one piece per person for checked baggage with total dimension not exceeding 62 inches nor 50 lbs on JAL, China Airlines, Air New Zealand and Delta. Carry-on baggage is limited to one piece with combined total dimension not exceeding 45 inches. Excess baggage charge is at the owner’s responsibility.
    Essential Travel & Tours only accept one piece of baggage to carry on tour bus compartment.
  • Photography:
    Essential Travel & Tours reserve the weight to take photos during any tour/program or part thereof,and to use them for promotional purposes. Travelers, who prefer not to have their images used for such purposes, should identify themselves to their travel escort before each program.
  • Deviation Charge:
    There will be a US$80 charge for any deviation from the tour plus air fare difference.
  • Passport
    All customer’s passports must be valid for at least 6 months on the return date of your trip. Please consult with us if you have a non-US passport.
  • Visa
    U.S. citizens are required to possess a passport that must be valid for at least six month from date of return travel. US passport holders don’t need entrance visa to Japan, Europe, Peru or the other destinations for short stay, but valid visa is needed to enter to other countries like Egypt, India, Kenya & China
    Non-US passport holder, please consult us for the latest updated visa requirement.

Responsibility

Essential Travel & Tours is not responsible if your visa is denied or refused at entry for any reason at a foreign country, even if you have a valid passport and visa.

Responsibility:
Essential Travel & Tours as a tour operator acts only an agent. All travel arrangements included in this trip are made on the participant’s behalf upon express conditions that neither Essential Travel & Tours nor its agents shall be liable or responsible in the absence of its (or their) negligence for any direct, indirect, consequential, or irregularity of any kind which may be accessioned by reason of any act or omission of any person or entity, including without limitation, any act of negligence or breach of contract of any third party such as an airlines, train, motor coach, private car, cruise vessel, boat, or any other conveyance, hotel, sightseeing provider, local ground handler, etc., which is to or does supply any goods or services for this trip.

The Participant understands that Essential Travel & Tours neither owns nor operates such third party suppliers and accordingly agrees to seek remedies directly and only with those suppliers and nor hold Essential Travel & Tours responsible for their acts, omission or commission, without their limiting the foregoing, Essential Travel & Tours and its agents are not responsible for losses or expenses due to delay or changes of schedule, overbooking of accommodations, default of any third parties, sickness, weather, strike, forces of nature, acts of terrorism, force majeure, acts of government’s civil disturbances, war, quarantine, customs regulations, epidemics, criminal activity or for any other cause beyond its control. All such losses or expenses have to be borne and paid for by the participant.

Essential Travel & Tours reserves the right to decline, to accept, or retain any person as tour participant, should such person’s health, mental condition, physical infirmity or general deportment impede the operation of the tour or the rights, welfare or enjoyment of other tour participant.

Essential Travel & Tours reserves the right to substitute hotels, and alter the itinerary, withdraw any tour and make any desirable alteration for the convenience of the operation of tours.

Essential Travel & Tours reserves the right to cancel the tour prior to departure for any reason. Liability for such cancellation is limited to full refund of money received by Essential Travel & Tours, and this will constitute full settlement with the tour member.

Agreement:
The payment of a deposit for this tour by the person or persons making such deposits shall be deemed to be an acceptance by each of them of all of the terms and condition of this agreement. The general condition to utilize the services of Essential Travel & Tours may not be amended in any way except in writing by an authorized officer of Essential Travel & Tours.